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IOFM APS Exam Syllabus Topics:
| Section | Objectives |
|---|---|
| Topic 1: AP Automation and Technology | - Electronic invoicing and automation tools - ERP and AP system usage |
| Topic 2: Fraud Prevention and Risk Management | - Risk mitigation controls - Fraud detection in accounts payable |
| Topic 3: Payments Management | - Payment scheduling and optimization - Payment methods and execution |
| Topic 4: Reporting and Analytics | - Data analysis for payables optimization - AP reporting and KPI tracking |
| Topic 5: Accounts Payable Fundamentals | - Roles and responsibilities in AP departments - AP processes and lifecycle |
| Topic 6: Internal Controls and Compliance | - Audit controls and documentation - Regulatory compliance in payables |
| Topic 7: Vendor Management | - Vendor onboarding and maintenance - Vendor compliance and performance |
| Topic 8: Invoice Processing and Workflow | - Invoice receipt, validation, and matching - Approval workflows and exceptions handling |
IOFM Accredited Payables Specialist (APS) Certification Sample Questions:
1. When dealing with a rush payment, which of the following are acceptable practices? I. Allow the payment to be picked up by the vendor; II. Insist on making the payment electronically; III. Mail the payment.
A) I and II only
B) II and III only
C) I, II, and III
D) I and III only
2. Cash management refers to an organization's management of which of the following?
A) Inflow and outflow of funds
B) Payment terms
C) Payroll disbursements
D) Enterprise resource planning systems
3. Which of the following AP department procedures would reduce the number of vendor calls to the AP department?
A) I and III only (Provide access to a supplier portal, Including as much information as possible on the remittance advice)
B) I, II, and III (Provide access to a supplier portal, Assigning specific individuals to interact with specific vendors, Including as much information as possible on the remittance advice)
C) II and III only (Assigning specific individuals to interact with specific vendors, Including as much information as possible on the remittance advice)
D) I and II only (Provide access to a supplier portal, Assigning specific individuals to interact with specific vendors)
4. Ways in which an organization could suffer from check fraud include which of the following: I. Check alteration; II. Invalid payments; III. Stolen issued checks.
A) I and II only
B) II and III only
C) I, II, and III
D) I and III only
5. What is an important reason an organization's tolerance level for discrepancies between a PO and an invoice should be kept confidential?
A) To keep procurement alert to not making mistakes
B) To prevent vendor fraud
C) To avoid scrutiny by internal audit
D) To allow overages to be deposited into a secure fund for executive use
Solutions:
| Question # 1 Answer: A | Question # 2 Answer: A | Question # 3 Answer: A | Question # 4 Answer: C | Question # 5 Answer: B |
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